The West Indian Social Club of Hartford, Inc. (“WISCOH,” “we,” “our,” or “the organization”) is committed to protecting the privacy and personal information of our members, visitors, and community supporters. This Privacy Policy explains how information is collected, used, stored, and protected when individuals visit our website or interact with our services.

By using the WISCOH website, you agree to the terms outlined in this Privacy Policy.

1. Information We Collect

WISCOH may collect certain types of information when individuals visit our website, complete forms, register for events, apply for membership, or communicate with our organization.

Personal Information
Personal information may include, but is not limited to:

• Full name

• Email address

• Phone number

• Mailing address

• Membership information

• Event registrations

• Donation information (if applicable)

This information is voluntarily provided by individuals when submitting forms, registering for events, or communicating with WISCOH.

Website Usage Information
Our website may also automatically collect limited technical data, including:

• IP address

• Browser type

• Device information

• Pages visited on the website

• Date and time of website access

This information helps improve website performance and user experience.

2. How Information Is Used

Information collected through the WISCOH website is used solely for organizational and operational purposes. These purposes may include:

• Managing membership records

• Communicating with members and supporters

• Processing event registrations

• Responding to inquiries or requests

• Improving website functionality

• Maintaining organizational records

• Providing updates about programs, services, and events

WISCOH uses collected information only for legitimate organizational activities related to its mission and services.

3. Storage and Protection of Information

WISCOH takes reasonable steps to ensure that personal information is stored securely and protected from unauthorized access.

Information submitted through the website may be stored using secure digital systems, which may include:

• Website hosting servers

• Encrypted databases

• Secure cloud-based storage platforms

• Internal administrative systems used by authorized WISCOH staff or leadership

Access to personal information is limited to authorized individuals within WISCOH who require the information to perform legitimate organizational duties.

We implement reasonable administrative, technical, and physical safeguards to protect stored information.

4. Member Privacy and Data Confidentiality

WISCOH respects the privacy of its members and website users.

Personal information collected through the website will not be sold, rented, traded, or shared with third parties without the explicit consent of the WISCOH member or user, except when required by law or necessary to fulfill a requested service.

Members retain privacy rights regarding their personal information, and WISCOH will make reasonable efforts to protect that information from unauthorized disclosure.

5. Third-Party Services

In some cases, WISCOH may utilize trusted third-party services to support website functionality. These services may include:

• Website hosting providers

• Email communication platforms

• Event registration platforms

• Payment processing systems (if applicable)

These service providers may temporarily process limited information necessary to perform their services. However, they are required to maintain appropriate privacy and security practices.

WISCOH does not authorize third parties to use personal information for marketing or unrelated purposes.

6. Cookies and Website Analytics

The WISCOH website may use cookies or similar technologies to improve website functionality and user experience.

Cookies may be used to:

• Track website performance

• Understand visitor behavior

• Improve website navigation

Users may choose to disable cookies through their web browser settings. However, some website features may not function properly if cookies are disabled.

7. Data Retention

Personal information collected by WISCOH is retained only for as long as necessary to fulfill the purposes outlined in this Privacy Policy, including:

• Membership administration

• Organizational recordkeeping

• Legal or regulatory compliance

Once information is no longer required, reasonable steps may be taken to securely remove or archive it.

8. Children’s Privacy

The WISCOH website is intended for general audiences and is not specifically directed toward children under the age of 13. WISCOH does not knowingly collect personal information from children without appropriate parental or guardian consent.

If it becomes known that personal information from a child has been collected without proper consent, WISCOH will take steps to remove that information.

9. Changes to This Privacy Policy

WISCOH reserves the right to update or modify this Privacy Policy at any time to reflect organizational practices, legal requirements, or improvements to website operations.

Any updates will be posted on the WISCOH website with the revised effective date.

Users are encouraged to periodically review this policy to remain informed about how information is protected.

10. Contact Information

If you have questions regarding this Privacy Policy or the handling of personal information, please contact:

West Indian Social Club of Hartford, Inc. (WISCOH)
[Insert Address]
Hartford, Connecticut
[Insert Email Address]
[Insert Phone Number]

11. Rights and Ownership

All website content, materials, and organizational information are the property of the West Indian Social Club of Hartford, Inc.

All rights reserved.

No portion of this website, including text, images, graphics, or organizational materials, may be reproduced, distributed, or used without the prior written consent of WISCOH.